Last Updated: November 2025

Effective Date: November 2025
Company: BigBurry Hypersystems (“BigBurry,” “we,” “our,” “us”)
Platform: QuickVote (“Service,” “Platform,” “Website,” “App”)

Contact Email: support@bigburry.com

1. Introduction

BigBurry Hypersystems (“BigBurry,” “we,” or “our”) values your privacy and is committed to protecting your personal information.

This Privacy Policy explains in detail how we collect, use, store, and protect personal information through our digital election platform, QuickVote, which is available via web browsers, Android and iOS applications, and related digital interfaces.

By accessing or using QuickVote, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and processing of your data as described herein.

This policy applies to all users — including election organizers, candidates, and voters — and covers all interactions within the QuickVote ecosystem, globally.

If you do not agree with any part of this Privacy Policy, you should immediately discontinue use of the platform.

2. Scope and Purpose

This Privacy Policy governs all personal data that BigBurry collects, processes, or stores in connection with the operation of QuickVote.

The purpose of this policy is to:

• Clearly define how we collect and handle personal information.

• Ensure compliance with applicable data protection laws, including the Information Technology Act, 2000 and its amendments in India, GDPR (EU), CCPA (California), and other global standards.

• Demonstrate our commitment to user transparency and data security.

3. Data We Collect

We collect only the minimal data necessary to operate the platform effectively.
QuickVote’s data collection can be categorized as follows:

3.1. User-Provided Data

When you create or participate in an election, you may provide:

• Full Name (for identification and election validation).

• Email Address (for account verification and communication).

• Phone Number (for one-time password verification, where applicable).

• Organization / Institution Name (if you represent an entity).

• Candidate Information (if you register as a candidate, such as name, biography, and optional description).

We do not collect or store sensitive identifiers such as national ID numbers, government-issued IDs, or passwords other than encrypted authentication tokens.

3.2. Election-Related Data

To conduct elections securely, QuickVote processes the following:

• Ballot information, such as candidate names and positions.

• Vote records, stored in encrypted, anonymized form.

• Election metadata, such as election title, start and end times, and participation count.

Votes themselves are completely anonymized — they cannot be traced back to individual voters.

3.3. Technical and Service Data

We do not store IP addresses, device identifiers, or browser fingerprints.

However, for technical reliability and fraud prevention, our service partners (Google Analytics, Firebase, and AWS) may temporarily log system events such as:

• General performance metrics (e.g., request load, uptime).

• Aggregate location or session statistics.

• Error reports or crash logs.

These logs are stored without personally identifiable data and used only for operational maintenance.

3.4. Payment Data

If you make a payment for a private election, you will be redirected to Razorpay, our trusted payment gateway.
Razorpay may collect:

• Cardholder name

• Payment instrument details (UPI, card, or wallet info)

• Transaction ID and status

BigBurry does not store or process full payment information. All payment data is securely handled by Razorpay under PCI DSS compliance.

4. How We Use the Data

We process personal information strictly for legitimate business and operational purposes, including:

1. Account Creation & Authentication

   • To create, verify, and manage your account.

   • To ensure only authorized voters access elections.

2. Election Management

   • To set up and configure elections as requested by organizers.

   • To facilitate vote collection and anonymized result generation.

3. Communication

   • To send confirmations, reminders, and election-related updates.

   • To provide technical support or respond to inquiries.

4. Analytics & Performance

   • To understand usage trends through Google Analytics (aggregate form).

   • To improve functionality, speed, and reliability of the platform.

5. Legal Compliance & Fraud Prevention

   • To prevent unauthorized or fraudulent access.

   • To comply with applicable data protection laws or lawful government requests.

5. How We Do Not Use the Data

BigBurry explicitly commits that it will never:

• Sell or rent user data to third parties.

• Use personal data for advertising or marketing without consent.

• Associate votes or election results with personal identifiers.

We maintain a strict policy of data minimization — only the essential, relevant data is processed.

6. Legal Basis for Processing (Under GDPR)

For users in the European Economic Area (EEA), data is processed under one or more of the following lawful bases:

1. Contractual Necessity: To fulfill our service obligations under the Terms of Service.

2. Consent: Where users voluntarily provide data for election participation or communication.

3. Legitimate Interest: To improve platform security, analytics, and fraud prevention.

4. Legal Obligation: To comply with laws, audit requests, or government regulations.

Users have the right to withdraw consent at any time by contacting support@bigburry.com.

7. Data Retention

BigBurry retains user data only for as long as necessary to fulfill the purposes described in this policy or as required by law.

• Election data (votes, ballots, results) is anonymized and stored for up to 12 months post-election for audit and reporting.

• User contact data is retained for support and verification purposes until account deletion is requested.

• Payment-related metadata is retained for up to 7 years to comply with financial record-keeping regulations.

After retention periods expire, all personal data is permanently deleted or anonymized using secure erasure protocols.

8. Data Storage and Security

All QuickVote data is hosted on Amazon Web Services (AWS) servers located in secure data centers with ISO/IEC 27001 certification.

We employ the following protection measures:

• Encrypted data transmission using TLS/SSL.

• Encrypted data storage (AES-256).

• Access control via identity management systems.

• Continuous system monitoring and incident response policies.

Access to any personal data is restricted to authorized BigBurry personnel and only when necessary for technical maintenance or support.

9. Third-Party Services

QuickVote integrates with the following third-party providers, each with its own privacy and data handling policies:

BigBurry ensures that all integrations comply with global data protection requirements and do not use your personal data for profiling or advertising.

10. International Data Transfers

Since QuickVote operates globally, data may be processed on servers located in various jurisdictions.
We comply with applicable cross-border data protection standards, ensuring adequate safeguards through:

• Standard Contractual Clauses (SCCs) under GDPR.

• Indian IT Rules (2021) for data localization and export.

• Compliance with AWS’s international data transfer framework.

11. User Rights and Control

Depending on your region, you may have specific rights over your personal data:

11.1 Under GDPR (Europe)

You may:

• Request access to your personal data.

• Request correction or deletion of inaccurate data.

• Restrict or object to certain data processing.

• Request a copy of your data in machine-readable format (Data Portability).

• Withdraw consent for processing.

11.2 Under CCPA (California)

You may:

• Request disclosure of what data is collected and shared.

• Request deletion of your personal information.

• Opt out of “sale” of personal data (not applicable, as BigBurry does not sell data).

All such requests can be made via email at support@bigburry.com.
We respond to verified requests within 30 days.

12. Children’s Privacy

QuickVote is not directed toward children under the age of 16.
We do not knowingly collect personal data from minors.

If you believe a child has provided data without parental consent, please contact us immediately — we will promptly delete such information.

13. Data Breach Response

In the event of a data breach, BigBurry will:

1. Notify affected users within 72 hours (if required by law).

2. Inform relevant regulatory authorities.

3. Take corrective actions to prevent recurrence.

4. Maintain detailed records of incident investigation and resolution.

14. Links to Other Websites

Our platform may include links to third-party websites or applications.
BigBurry is not responsible for the privacy practices or content of those external sites.

We encourage you to read their privacy policies before interacting with them.

15. Communication Preferences

Users may choose to receive or opt out of non-essential communications (such as product updates, newsletters, or surveys).
Essential service emails (like verification or election notifications) cannot be opted out of as they are critical to the functioning of the service.

16. Amendments and Updates

BigBurry reserves the right to modify or update this Privacy Policy periodically to reflect changes in our practices, technology, or legal obligations.
We will notify users of significant updates via email or in-app notifications.

The “Last Updated” date at the top of this document indicates the most recent revision.

17. Dispute Resolution and Jurisdiction

Any dispute arising under this Privacy Policy will be governed by and construed in accordance with the laws of India, without regard to conflict-of-law principles.
Disputes shall be subject to the exclusive jurisdiction of the Courts of Kerala, India.

For users outside India, we comply with applicable international privacy laws and will cooperate with data protection authorities upon valid request.

18. Contact Information

If you have questions, complaints, or requests related to this Privacy Policy, please contact:

BigBurry Hypersystems
📧 Email: support@bigburry.com
🌐 Website: https://bigburry.com/quickvote-elec/
🏢 Registered Office: Kerala, India

We value your trust and will respond to all verified requests within a reasonable timeframe.

19. Summary Statement

BigBurry Hypersystems is committed to maintaining your trust by safeguarding your privacy.
We believe voting — whether political, educational, or organizational — is a fundamental right, and we ensure that your voice is recorded securely, anonymously, and transparently.

QuickVote exists to make digital participation safe, reliable, and private for everyone, everywhere.